TestedProEmail
Break the bad news with a fix, not a grovel.
Deliver bad news with a plan instead of an apology spiral.
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Prompt Locked
Example result
Subject: Your landing page — the launch date has slipped Hi Priya, Your landing page won't be ready for the 14th — the new date is the 18th, and I've cleared everything else to make it stick. I'm sorry; that's…
01
What this prompt does
- Leads with the fact and the fix
- Caps the apology at one clean sentence
- Keeps ownership in first person — no blame-shifting
- Flags what will still anger the client
02
Why it works
Clients forgive problems with plans attached. Leading with the fix keeps their eyes on the future instead of the fault.
03
Tips for this prompt
- Fill every fact honestly — vague causes get vague emails
- Set fix dates you can actually hit
- Only offer compensation you listed — "nothing" is fine
- Read the anger flags before you send
- Send the same day — waiting makes it worse
04
How to use the prompt
- 1Paste the prompt into your AI assistant
- 2Fill the placeholders honestly — cause and fix dates included
- 3Run it and read the draft email
- 4Check the anger flags before you send
- 5Send it the same day
Tags#bad news#apology#deadlines#email
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